Field

Description

Send to sender

When a list member sends a message to the list he will only receive a copy himself if this option is checked.

Forward copy to owner

If the owner of the list is not a member of the list then checking this option will copy messages to the owner.

We suggest, however, that list owners subscribe to the their own lists.

Digest mailing list

Checking this option will allow a User to subscribe to this mailing list as a "Digest" service.

At midnight a single message will be sent to the members containing all the messages of the day.

Relay local messages

Checking this option will instruct IceWarp Server to send all messages to local users via the outgoing queues and back to the local server.

This means that all locally-bound messages will go through all the standard IceWarp Anti-Virus, AntiSpam, and Rules processing.

Process mailing list variables

Check this option if you want to allow variables to be processed within messages sent to this list.

Personalized mailing list – variable fields

The personalized mailing list option lets you customize your messages with variables linked to the members of the list.

Variables included within a message, in the format {{VariableName}} will be replaced with the corresponding value of the variable for each member.

Variables are set when you define a member (see Mailing List – Members).

Personalized Mail Example:

Dear {{name}},

Congratulations!

Your sales last month exceeded ${{totalsales}}.

We are pleased to offer you a special price for your next purchases.

Please use pricecode {{pricecode}} with your next order.

Your Team.

In the above example the values for variables name, totalsales and pricecode will be substituted.

Update Date: header

When using vast mailing lists, last messages can be significantly older than ones sent earlier.

Tick this box if you want to have the time of sending updated.

Remove dead email addresses

Check this option to have IceWarp Server permanently remove any members from the list if it encounters a permanent error while attempting delivery.

NOTE: FULL MAILBOX at the receiving address can issue a fatal error and cause a legitimate address to be deleted – care should be taken in using this option.

NOTE: If you are using a Database to store your lists you must also have specified the SQL to delete a user from the database – see Mailing List – Definition.

NOTE: Dead email addresses are not removed immediately after the first unsuccessful delivery attempt. They are removed before the next delivery action.

NOTE: This option does not work in the case the Deliver messages via relay server when direct delivery fails option (Mail Service – SMTP Service – General) is enabled.

Do not deliver to members with quota exceeded

Users can have set mail box limits. (Size, number of delivered messages, etc.)

Tick this box if you want to exclude mailing list members with any this limit exceeded from obtaining messages (until they "clean" their mailboxes).

Max # of messages to send out in 1 min.

Enter a non-zero number here to limit the number of messages that this list will send within a one minute period.

This allows you to implement basic flow control for outgoing messages if your list becomes large (say 10000 members)

Notify owner

Check the Join and/or Leave boxes to automatically send a notification of these events to the list owner. (Applies in the case, the administrator has setup a listserver account.)

Join & Leave Files

Specify fully qualified file names to customized Join and Leave Files and they will be used to create messages to new and departing members of the list.

You can use the buttons to edit the files once they have been specified.

Join message

Press this button to define a message that is sent to all new joiners.

Leave message

Press this button to define a message that is sent to mailing list leavers.