Sharing Concepts

There are two ways (concepts) how users can share their items:

• via public folders
• via individual sharing

Public folders are on-server created group accounts that are shared by group members. These members can have access rights set to different levels.

Individual sharing is used when individual users want to share their private email folders, contacts, events, etc. with others. It is also possible to set different access right levels for individual persons (groups) for these shared folders.

Sharing is based on following things:

• User groups – groups of selected users defined by administrators. These groups are bases for "distribution" of shared items.
• Shared items – items that can be set as shared. E.g. mail folders, calendars, tasks, files, notes, etc.
• Access rights – levels of item and folders sharing. These levels can be set to read, write, modify, delete, etc.
• Scheduling and resource planning – planing of meetings, work, cooperation, etc. Sharing provides a powerful tool for effective resource planning at middle and big sized companies.

Further in this chapter, practical examples of groupware items sharing are given.